SpectraArtwork and proof approval
Approve the version, not the email trail.
A controlled proofing workflow for sign teams that need to show exactly what changed, who approved it and what production may use.
Published by Spectra · no named expert reviewer is claimed · last reviewed 17 September 2026 · operational guidance, not technical, legal or safety certification.
The practical answer
Artwork approval works when it joins a named approver, a specific version and an explicit scope. The goal is not more messages; it is one unambiguous release point for the job.
Set the control
Agree who may approve, and what they are approving.
Before issuing a proof, connect it to the accepted scope, the site and the person with authority to approve. A day-to-day contact may be able to comment without being authorised to sign off a brand, cost or installation decision.
State whether the proof is for layout, wording, dimensions, material, illumination, location or all of them. A generic ‘approved’ note cannot resolve an unclear scope.
- Quote or job reference
- Named authorised approver
- Version identifier and issue date
- What is included, excluded and still subject to site confirmation
Make comments traceable
A new request should create a new decision.
Keep feedback against the exact version issued. When a change affects material, price, timing or fitting, route it back through commercial review rather than treating it as a casual design tweak. Earlier versions should stay identifiable as superseded, not silently overwritten.
Release deliberately
Production needs one controlled instruction.
The release point is where the team identifies the current approved proof, the approver, the approval time and the production file or reference. If a later change arrives, pause and create a new version rather than relying on an email thread.
The workflow does not decide intellectual-property ownership, planning compliance or contractual liability. Businesses should use their own approved terms and obtain appropriate professional advice.
Spectra boundary
Approval is a workflow state, not a claim of legal sign-off.
The local Spectra sample demonstrates an approval stage within a connected job flow. It does not send proofs, verify identity, generate legally binding acceptance or control production files. Those are planned or application-dependent capabilities until verified.
A sample, not a promise