At a glance
The operational control is simple: identify the current version, who made the decision, what they approved and whether production is actually released. Treat any material change as a new review event.
01 / Issue
Give every proof a stable identity.
Show job reference, version, issue date, included items and any dimensions, materials or finishes the reader is being asked to review. Keep open technical or commercial questions visible.
02 / Decide
Capture more than an ‘approved’ email.
Record approve, approve with condition, revise, reject or hold; name the decision-maker; retain their comments; and state the scope. Approval of visual content should not be misread as structural, electrical, planning or brand-rights approval.
On the blank approval record, a new issued version supersedes the previous one even when the comment looks small. If the decision is conditional, write the condition in decision_scope and leave production_release_condition open until that condition is met.
03 / Release
Link the decision to production deliberately.
Only the current approved reference should reach the workshop. Record who released it and which other conditions—commercial, technical, material or access—still control the start of work.